Description
Job description: We’re seeking a dependable, detail-oriented Part-Time Administrative Assistant to help support and streamline our daily office operations. This role is an excellent fit for someone who is highly organized, proactive, and capable of managing a range of administrative responsibilities with efficiency and professionalism. As a key member of our team, you’ll play an important role in maintaining the flow of office activities, supporting team members, and ensuring important tasks don’t fall through the cracks. The ideal candidate is comfortable working in a fast-paced environment, is quick to adapt to changing priorities, and takes pride in delivering consistent, high-quality support. If you have a talent for staying organized, enjoy problem-solving, and thrive when keeping operations running smoothly, we’d love to hear from you! Ideal Candidate: 1. Highly Organized & Detail-Oriented Able to maintain neat digital and physical records Strong filing, scanning, and labeling habits Proactive in keeping shared spaces and supplies tidy 2. Reliable & Responsible Dependable with time-sensitive tasks like check disbursement and mail handling Can be trusted with confidential documents (e.g., invoices, physical checks) 3. Administrative Support Skills Familiar with basic office operations (scanning, shredding, submitting invoices) Comfortable coordinating with Admin/Accounting teams 4. Clear Communicator & Friendly Demeanor Able to take accurate messages from walk-in clients Welcoming presence at the front office or reception area 5. Self-Starter & Proactive Takes initiative to reorder supplies before they run out Spots and fixes inefficiencies in organization without being asked 6. Physical Capability Able to take out trash bins and handle light physical tasks as needed Requirements: Prior experience in an administrative or office support role (1–2 years preferred) Strong organizational and multitasking skills Excellent written and verbal communication Proficiency with Microsoft Office and Excel Reliable, punctual, and able to manage time effectively Comfortable working independently with minimal supervision Ability to maintain confidentiality and handle sensitive information Availability to work part-time hours consistently Responsibilities: Receive and process incoming paperwork, including checks, mail, and invoices Scan documents and file them accurately in digital folders Shred outdated paperwork on a quarterly basis (schedule and call for service) Collect daily mail and distribute it to the appropriate departments or staff Submit invoices to the Accounts Payable team Manage trash bin duties (take out and bring in as scheduled) Collaborate with the Admin team to order office, cleaning, showroom, and warehouse supplies Organize and store supplies upon arrival, maintaining clean and labeled storage areas Keep supply closets neat, organized, and well-stocked Distribute physical paychecks to staff members Support general administrative tasks and day-to-day operations Greet walk-in clients and take messages in a professional and friendly manner Other task assigned by the management Benefits: Paid Training Spiffs & Contests Employee Events and Parties Employee discount Continued education/training Weekly Pay Direct Deposit after 3 months FICA FUTA Workers Compensation Benefits: Employee discount Referral program Application Question(s): Are you less than 15 miles from Glendale? Experience: Office Administrative: 1 year (Required) Work Location: In person
Part Time Office Administrative Assistant
Description
Job description: We’re seeking a dependable, detail-oriented Part-Time Administrative Assistant to help support and streamline our daily office operations. This role is an excellent fit for someone who is highly organized, proactive, and capable of managing a range of administrative responsibilities with efficiency and professionalism. As a key member of our team, you’ll play an important role in maintaining the flow of office activities, supporting team members, and ensuring important tasks don’t fall through the cracks. The ideal candidate is comfortable working in a fast-paced environment, is quick to adapt to changing priorities, and takes pride in delivering consistent, high-quality support. If you have a talent for staying organized, enjoy problem-solving, and thrive when keeping operations running smoothly, we’d love to hear from you! Ideal Candidate: 1. Highly Organized & Detail-Oriented Able to maintain neat digital and physical records Strong filing, scanning, and labeling habits Proactive in keeping shared spaces and supplies tidy 2. Reliable & Responsible Dependable with time-sensitive tasks like check disbursement and mail handling Can be trusted with confidential documents (e.g., invoices, physical checks) 3. Administrative Support Skills Familiar with basic office operations (scanning, shredding, submitting invoices) Comfortable coordinating with Admin/Accounting teams 4. Clear Communicator & Friendly Demeanor Able to take accurate messages from walk-in clients Welcoming presence at the front office or reception area 5. Self-Starter & Proactive Takes initiative to reorder supplies before they run out Spots and fixes inefficiencies in organization without being asked 6. Physical Capability Able to take out trash bins and handle light physical tasks as needed Requirements: Prior experience in an administrative or office support role (1–2 years preferred) Strong organizational and multitasking skills Excellent written and verbal communication Proficiency with Microsoft Office and Excel Reliable, punctual, and able to manage time effectively Comfortable working independently with minimal supervision Ability to maintain confidentiality and handle sensitive information Availability to work part-time hours consistently Responsibilities: Receive and process incoming paperwork, including checks, mail, and invoices Scan documents and file them accurately in digital folders Shred outdated paperwork on a quarterly basis (schedule and call for service) Collect daily mail and distribute it to the appropriate departments or staff Submit invoices to the Accounts Payable team Manage trash bin duties (take out and bring in as scheduled) Collaborate with the Admin team to order office, cleaning, showroom, and warehouse supplies Organize and store supplies upon arrival, maintaining clean and labeled storage areas Keep supply closets neat, organized, and well-stocked Distribute physical paychecks to staff members Support general administrative tasks and day-to-day operations Greet walk-in clients and take messages in a professional and friendly manner Other task assigned by the management Benefits: Paid Training Spiffs & Contests Employee Events and Parties Employee discount Continued education/training Weekly Pay Direct Deposit after 3 months FICA FUTA Workers Compensation Benefits: Employee discount Referral program Application Question(s): Are you less than 15 miles from Glendale? Experience: Office Administrative: 1 year (Required) Work Location: In person
